It is suggested that Event Organizers/AMC Leaders read the "Leader's Guide" documentation on best practices from AMC Staff and headquarters.
Go to www.meetup.com/amc-narragansett-chapter and login.
At the top under "Welcome!" click on "Schedule a Meetup". The "X No Thanks" just closes out the form.
Fill out the form with the following suggestions. The "Let's Meetup and..." should reflect your AMC trip title. Since our titles are quite short and might not be complete enough for someone outside the AMC, expand on the title so the event is clearly defined.
The "More details:" window is where you want to use the AMC description. Copy and paste from the ActDB description is a good method. If the information is not clear to a non AMC member, add details. This can include contact for registration because Meetup is generally a Show and Go type event.
It is best to select the date now using the "Or, select a date now" section. Clicking on the link will give you windows to set the date and time.
Similarly select the place with the "Or, select a place now" link. The default "Recent Places" shows few places used in the past. If the location is not there click the link labeled "Find a Place" where you will be shown a section to be filled out. Again you can copy and paste your "Location" text from the ActDB and use that. Or type in a location that Google might recognize. Both use Google Maps.
At this point you can Schedule your Meetup. All other options will be default but can be edited once your event is posted. This includes editing the Google Map of the location.
After you login, click on "Group Options" in the right upper menu.
Where you can start with the "Schedule a Meetup". This method will give you all the basics, plus additional options.
Scroll down to see the full screen you will be dealing with.
Complete "The Basics" as outlined in the quick section above.
The "Who's hosting this Meetup?" will have your name checked, but you can add another qualified leader if you wish.
"Automatically repeat this Meetup" should not be changed from the [Don't Repeat].
Skip the "Automatically repeat this Meetup".
"Charging for this Meetup?" should not be used, since we do not charge for AMC trips. I do not expect that we will announce AMC events that have a charge on the Meetup site.
The "RSVP settings" are up to you. You can limit the number of attendees, taking into consideration that there will be AMC members signing up the regular way. So don't end up with a group of people that is too large to control.
It is suggested that you leave the "Email settings" as the default checked. That way you can keep track of everything.
This next one is important. "Ask questions when members RSVP" is where you can ask a list of questions as to the qualifications of the participants. Don't be shy. The better the questions are phrased, the better the meeting will be.
For Meetup questions there are several sources on the meetup site. Here are several to start with.